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Using AI Safely at Work

AI tools are already in your workplace — but most people are using them without understanding the risks. This course builds practical judgement that protects your organisation and your team.

Aligned with UK GDPR, ICO guidance and the EU AI Act · Last reviewed: October 2026

Buy courseSee what’s inside

£50 per course seat, one-off. Volume pricing from 10 seats; 100+ talk to us. · Certificate on completion

What you’ll learn

Practical judgement, not just awareness.

After completing this course, your team won’t just know that AI has risks. They’ll know exactly what to do when they meet one, and they’ll use AI with more confidence because they understand how it actually works.

Topics covered

  • Everyday AI use cases
  • How AI generates answers
  • Fluency vs accuracy
  • Personal and special category data
  • Commercial confidentiality
  • Data minimisation
  • Shadow AI
  • The four-point check
  • Output verification
  • Accountability and disclosure
  • Copyright and IP risk
  • Human in the loop
  • Incident reporting

  • Recognise where AI genuinely helps with everyday office work — drafting, summarising, reformatting, analysing

  • Explain how AI produces an answer, and why confident-sounding doesn't mean correct

  • Decide what's safe to put into an AI tool before you type it, using a four-point check that takes seconds

  • Spot the information that has to stay out: personal data, indirect identifiers, special category data, commercially sensitive material

  • Verify AI output properly — knowing which claims are load-bearing, and noticing what's been quietly left out

  • Own AI-assisted work, and know when the person receiving it would want to be told AI was involved

  • Recognise when AI has shifted from helping to deciding, and challenge it rather than rubber-stamp it

  • Know when to flag something, and recognise the excuses people use to stay quiet

  • Demonstrate completed AI safety training with a certificate suitable for audit and compliance records

Who it’s for

For office teams using AI tools every day.

This course is built for anyone working in an office environment. It's perfect for all members of staff who use everyday office tools, from grads to CEO. It targets a wide range of situations that come up in office-based roles.

  • Knowledge workers

    Anyone using ChatGPT, Copilot, Gemini or similar tools to draft documents, summarise research, or analyse data as part of their day-to-day role.

  • Finance & ops teams

    Staff handling sensitive internal data such as budgets, forecasts, or supplier contracts, who need to understand the risks of using AI tools with that information.

  • Client-facing roles

    Sales, account management, and customer success teams who work with client data and need clear boundaries around what can and can't be shared with AI tools.

  • Office managers

    Roles that handle a broad range of confidential information — correspondence, HR matters, exec communications — and are increasingly using AI to manage workload.

Course modules

Five modules. One complete picture.

Each module builds on the last, from how AI works to what that means in your role.

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  1. How AI is helpful and what it's doing

    AI is already doing everyday office work: drafting, summarising, reformatting, turning notes into something usable. This module covers where it genuinely helps, and how it actually produces an answer — predicting likely words, not looking anything up. That gap is why a fluent, confident answer can still be wrong.

    2 scenario videos · 6 learning points

    • Everyday AI use cases
    • Common AI tools
    • How AI generates answers
    • Fluency vs accuracy

  2. What can I safely share with AI?

    Not everything belongs in a prompt. This module builds a four-point check covering personal data, indirect identifiers, special category data, commercially sensitive material, and how much you're pasting. It also covers why people reach for a personal account under time pressure — and why the same tool on a personal login isn't the same tool.

    3 scenario videos · 11 learning points

    • Personal and special category data
    • Commercial confidentiality
    • Data minimisation
    • The four-point check

  3. Check what AI gives you back

    AI output can be confident, fluent and wrong. This module covers which claims are load-bearing enough to verify, how to notice what's been left out of an answer that sounds complete, and why reading something through isn't checking it. If your name is on it, you own it.

    3 scenario videos · 6 learning points

    • Output verification
    • Spotting omissions
    • Accountability and disclosure
    • Copyright and IP risk

  4. Spotting higher-risk AI use

    Risk rises the moment AI could shape a decision about a real person. This module covers the line between AI helping and AI deciding, what meaningful oversight actually looks like — including the closed-screen test — and when to flag something rather than talk yourself out of it.

    3 scenario videos · 7 learning points

    • High-risk AI use
    • Human in the loop
    • The closed-screen test
    • Incident reporting

  5. Now you can make the right call

    The final module puts it together. Learners work through realistic workplace situations: running the four-point check, judging whether oversight is meaningful, telling a real review from a tidy-up, and deciding when something needs flagging.

    4 scenario videos · 5 learning points

    • Applied judgement
    • The four-point check
    • Meaningful oversight
    • Knowing when to report

Certificate of completion

Complete all five modules. Get your certificate.

Once you’ve passed all five modules, your certificate is issued instantly.

  • Issued automatically on course completion
  • Downloadable PDF with unique certificate ID
  • Suitable for audit records and regulatory evidence

Sample certificate · issued on completion

FAQ

Common questions.

How do I get started?

£50 per course seat, one-off. Volume pricing from 10 seats; 100+ talk to us. Create your account in under two minutes, then add learners by email.

Can I buy seats for my whole team?

Yes. At checkout you choose the number of seats you need, and each seat gives one learner access to the full course. Volume pricing applies from 10 seats; for 100 or more, talk to us.

What does the certificate look like and how is it issued?

Once a learner passes all five modules, a personalised certificate is generated instantly and available to download as a PDF. It includes the learner's name, course title, date of completion, and a unique certificate ID — suitable for audit records, HR files, or regulatory evidence.

Is this course relevant to UK legislation?

Yes. The course is designed with UK workplace obligations in mind — including UK GDPR requirements around lawful basis for AI use involving personal data, ICO guidance on Data Protection Impact Assessments for high-risk AI, and awareness of the EU AI Act for teams with EU customers. The course content is reviewed and updated as the regulatory landscape evolves.

Do learners need any technical background?

None at all. The course is built for everyday office workers — not IT teams or developers. The scenarios are set in situations your team will actually recognise: drafting documents, summarising reports, handling client data. No prior knowledge of AI is required.

How long does the course take?

The full course takes approximately 75 minutes across five modules. Learners can pause and resume at any point — there's no session timer. Each module takes around 15 minutes.

What happens inside a module?

You watch a short scenario video, then talk it through with the AI tutor. It asks questions and follows your reasoning, and learning points unlock as you reach them. There's no test at the end — the conversation is the assessment.

Read the full walkthrough →
Can I get a bespoke version built for my organisation?

Yes — that's what Patario Studio is for. If you need scenarios built around your specific policies, tools, or regulatory context, Studio produces bespoke compliance content from the ground up.

Get started

Ready when your team is.

Start with Using AI Safely at Work. £50 per course seat, one-off. Volume pricing from 10 seats; 100+ talk to us.

Buy courseSee what’s inside

£50 per course seat, one-off. Volume pricing from 10 seats; 100+ talk to us. · Certificate on completion

Course summary

Course
Using AI Safely at Work
Context
Office & Professional
Modules
5
Learning points
35
Scenario videos
15
Duration
Approx. 75 minutes
Certificate
✓ Included
Price
£50 per course seat